How Cloud Backup Can Support Businesses Who Utilise Remote Workers
Cloud computing and all its aspects are the present and the future. In the past, people would run applications or programs from software downloaded onto a physical device or machine in their building, cloud computing now allows people access to the same applications through the internet. One aspect of cloud computing is becoming more and more popular - cloud backup. Cloud backup uses cloud computing resources and infrastructure to create, edit, manage and restore data, services or application backups.
Many businesses are migrating to cloud backup solutions because of the benefits that it provides to organisations of all industries and sizes by bringing increased levels of convenience, affordability and ease of use. Furthermore, many businesses are evolving away from the traditional approach of office based workers to remote models that see employees working from home or on the move. For many organisations, there can be benefits gained from remote working, from increased worker productivity to reduced levels of stress. With technology connecting more people and making more accessible, the future is likely to be built around remote businesses, using more cloud technologies and having to back up and protect more data.
IT Challenges facing Remote Businesses
There are still IT problems facing remote businesses. The problems associated with running a remote business are costly for both the business and its reputation. Cloud backup can help address these problems. One of the main problems of running a remote business is that there is an increased chance of business data being lost such as; losing a laptop. Lost laptops are a billion-dollar business problem. The loss of an expensive piece of kit is potentially compounded by the loss of the sensitive data residing on it. Cloud backup gives you greater security when this happens. Because your data is stored in the cloud, you can access it no matter what happens to your machine.
In addition to this, another problem facing remote business is that there is an increase in recovery time, this is costly for business. Cloud backup can help address this problem. For a recovery from tape, an operator would need to recall the tape, load it, locate the data and recover the data. Conversely, file recovery from cloud storage is faster; it doesn't require physical transport from the offsite location, tape handling or seek time. Files to be recovered are located and streamed over the WAN connection, saving time and eliminating the need for a local tape infrastructure.
Another problem facing remote businesses is that there is a relatively large cost associated with hosting backups; both hidden costs and explicit costs. Cloud backup can help address this problem. Cloud backup provides scalability with capital savings for businesses. Businesses can leverage the scalability of a third-party cloud provider without the upfront capital expenditure. In fact, the pay-as-you-go model significantly reduces the procurement and provisioning headaches for backup. This approach allows for predictable management of capacity growth and operational costs.
Remote businesses would also face the problem of ensuring that their backups are reliable and secure. Cloud backup can help address these problems. Cloud providers utilise state-of-the-art technology, such as disk-based backup, compression, encryption, data deduplication and a wide array of other features. In addition to the security that accompanies their certification, many providers offer 24/7 monitoring, management, and reporting - features and capabilities that may not be afforded by many companies otherwise. Furthermore, there would be no need to worry about upgrades, migrations or technology obsolescence; the burden of the backup infrastructure lies with the service provider.
IT best practice for remote workers
- Set data protection policies for remote workers
As an organisation, there should be policies and processes in place to ensure that data is managed and protected in the correct way. This may differ for remote workers, partially due to the way in which they can access or store data and because they may create different data (or formats) to their office counterparts. Ensuring data protection policies cover remote workers will save time and money if data is lost and needs to be recovered.
- Regularly audit data created by remote workers
Clean up and remove unneeded data (data life cycle management); May be more susceptible to viruses as likely to be accessing data from more remote sources; Will improve efficiency of remote workers machine/laptop.
- Ensure all data is being backed up
Companies currently need to ensure that there is the correct belt and braces security around their data. One way to do this is to ensure that there are regular, secure backups of the data, preferably offsite in case of disaster, and multiple copies of the backup data, to increase built in redundancy.