Using Data Archiving To Streamline Your IT Environment

Using Data Archiving To Streamline Your IT Environment

posted in ProductCloud Archiving ● 24 Apr 2018

Data is growing. This presents an opportunity for many organisations as they can begin to learn from the data they hold, changing customer interactions or finetuning internal processes. It can however also present several challenges; as data grows, storage and management costs can begin to spiral out of control.

An organisations data can be growing for any number of reasons. Overtime data will increase in volume as users are reluctant to delete old files, even if they aren’t being used. Businesses with growing number of staff and/or customers will also increase their data volumes as transactional data builds up. All departments in an organisation are creating new data on a constant basis and the likelihood is they do not implement processes to clean up, categorise or control data, meaning it rapidly fills up primary storage systems.

Organisations who utilise hosted storage platforms will quickly see the cost associated with growing data volumes, as pay-as-you-go models are charged on a monthly basis. Those who use on-site storage may take a longer period to see costs start adding up but with a need to invest in expensive on-site storage this will come at significant cost. Data is being created by many applications and from multiple sources causing a growth in complexity. Growing complexity can lead to difficulty in managing and understanding data. This can, in turn, present challenges around data compliance, something which is at the forefront of many peoples minds with the GDPR just weeks away.

Streamlining data management

With all the challenges presented by growing complexity and data sets, many organisations will look to streamline and simplify processes in IT. This could involve reducing data volumes by implementing deletion policies, however asking users to delete their own data after a set period could present issues in itself. Another method would be to migrate from on-site solutions and hardware to cloud based storage. This could present an initial cost saving and cut down on time to manage and administer storage systems, although some organisations are yet to adopt cloud, and there may be a need for staff to retrain.

How can archiving help?

Data archiving can be defined as the process of both identifying and moving inactive data out of live systems and into specialised long-term archival storage systems.

By implementing a data archiving solution, organisations can begin to manage their data more effectively. This is vital to ensure compliance with data protection laws, mitigate against the risk of data loss and cut complexity. Archiving data will reduce primary storage utilisation, helping to ease the flow of data as it is created and ensuring that users are not affected by any storage capacity issues. This will help to extend the life of hardware, allowing users to create more data and allowing IT teams to sweat hardware assets for longer.

The benefits of archiving will depend in part on how it is implemented, historically archiving involved tape or another storage medium that needed to be manually taken off-site, more modern methods of archiving often include cloud. Cloud archiving solutions take out the manual aspects of archiving and ensure that data is securely held in an offsite location and available on-demand. This process of managing data throughout its lifecycle in a secure manner helping organisations to streamline operations.

Finding the right solution

When archiving sensitive data, it is vital for organisations to ensure that data protection standards are being upheld. Protection methods such as encryption are commonplace however some archiving solutions, such as tape, may not utilise this and could leave data susceptible to theft or unauthorised access. Redstor’s cloud archiving solution utilises AES-256 encryption and data is stored in highly resilient data centres. Utilising Redstor’s ground-breaking InstantData technology data is available at all times for high-speed access.

To find out more about how well Redstor archiving could work for you, download the storage analyser to find out your potential capacity savings. Find it here.

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