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What are the advantages of outsourced data backup?

posted in Backup & Recovery ● 13 Jan 2021

What are the advantages of outsourced data backup?

Data backup is undoubtedly a core tenant of any organisation’s data management and protection strategy in this ‘age of data’.

Organisations need to be able to guarantee access to data to satisfy user and customer needs, to protect against potential loss or corruption, and also to ensure compliance and regulatory needs are adhered to.

Historical approaches to data backup saw many organisations attempting to deal with requirements with mainly hardware-based, in-house, solutions. However, as organisations move to the cloud, systems become more disparate and technology moves forward, the advantages of outsourced cloud backup become more apparent.

There are many reasons that businesses and their IT teams may weigh up the option to backup and protect data with inhouse solutions versus outsourcing data backup.

Advantages of outsourcing data backup


Data backup is a relatively straightforward task; IT teams have many options available to them to ensure data is protected and in most cases, restores can be tested easily. As digital transformation take place, organisations start to utilise more systems and platforms, virtually, physically and in the cloud, data becomes siloed and more difficult to manage and protect.

Working with a third party to outsource data backup will ensure the latest technologies are available, best working practices are followed, and that organisations are able to utilise specialists in backup.


Every day, IT teams struggle to balance a multitude of tasks, workloads, and user requests for password resets and hardware issues. Some organisations may have an entire team dedicated to any one of these areas but others may have a single person responsible for all facets of IT.

Outsourcing data backup allows an organisation to relieve some of the pressure on their IT staff, ensuring that in the event of a failure or outage, there is always a dedicated resource on hand to ensure that recoveries can take place. In the case of larger organisations, outsourcing data backup enables members of the IT team to be refocused on business-critical projects and other revenue generating activities.


As organisations grow over time more and more data is created and usually at an increasing pace. In-house managed data backup often relies on some form of hardware, whether removable media such as backup tapes or heavy physical kit such as a backup server. There is a capital expenditure associated with increasing the data capacities of this hardware that if not correctly predicted can cause huge budgetary issues.

Outsourced data backup ensures that capacity issues do not arise and as backup is often charged using a SaaS model, cost becomes simple and predictable.

Grey costs

In addition to the costs to increase storage capacities when running in-house data backup platforms, there are many costs that may not be considered at first. Among these ‘grey’ costs is the time taken to manage platforms, heating and cooling costs of equipment, ongoing maintenance costs and previously hidden or unknown renewal and licensing costs. Organisations must also plan and budget for hardware refresh projects every 3-5 years.

Outsourcing data backup to a third party negates the need for all of these cost factors replacing them with one single monthly cost for the ongoing service, making budgeting easier and costs more predictable as data grows or shrinks.


Staying compliant with data protection laws can be a full-time job and for IT staff not up to date with the latest guidelines it becomes a challenge. Across Europe, the GDPR is core to how organisations manage and protect data and while how organisations backup data is not specified within the regulation, it is states that organisations must have the ability to ‘quickly restore data availability and access in the event of an incident’.

By using an outsourced backup provider, organisations gain access to the expertise they need to ensure this is possible and also share in the liabilities of regulations such as the GDPR.

Finding the right outsourced backup provider

Redstor works with a global network of trusted partners to provide organisations with market-leading data management solutions that enable Backup and Recovery, Archiving, DR and Search & Insight, all manageable from a single control centre.

All Redstor partners and users benefit directly from over 2-decades in managing, protecting and importantly recovering data.

Redstor enables organisations to backup all of their critical data whether physical, virtual or cloud and ensures on-demand access with the pioneering InstantDataTM technology.

Get in touch with a member of the team to trial the technology and see it in action.

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